MECAN s.c. B. Julkowski, K. Tempski recognises and respects the rights and privacy of individuals.

This policy explains what we do with your personal data, whether we are considering your employment, continuing our relationship with you, providing you with a service, receiving a service from you, or if you are visiting our premises or our website.

It describes how we collect, handle, and process your personal data, and how, in doing so, we comply with our legal obligations. We consider privacy to be important and we are committed to protecting and safeguarding your data privacy rights. The use of the word “processing” in this policy is intended to include such actions as collecting, using, storing and protecting your personal data.


The policy applies to the personal data of data subjects such as yourself, our clients, contractors, suppliers of goods and services, current and former employees, visitors, website users, and others whom we may contact while conducting our business activity.


Legal framework

This policy is written to comply with the applicable data protection legislation which includes, but is not limited to, the European Union General Data Protection Regulation (GDPR).


The company responsible for your personal Data (Data Controller)

Name: MECAN s.c. B. Julkowski, K. Tempski

Phone: +48 58 380 14 60

E-mail: office @

Address: Polanki 74a, 80-306 Gdańsk, Poland


Data Protection Officer

We are not obligated to appoint Data Protection Officer, but in all matters related to personal data protection, you can contact us directly as per above.


How do we use data?

We may process personal data as part of our services. Such processing may include, but is not limited to, employment contracts, coordinating services, risk management, claims handling, document processing, marketing and sales.


What personal data do we collect?

In order to consider you for employment, or employ you, we need to process certain information about you. We only ask for or collect details that help us provide what is required as part of your application process or employment. For example, we need information such as your name, age, contact details, education details, employment history, emergency contacts, immigration status, passport copies, seaman’s book copies, overalls size, bank account details and other relevant information required for the purposes of your employment or that you may choose to share with us. Where appropriate, and in accordance with local laws and requirements, we may also collect information of a more sensitive nature, such as information related to your health, or details of any criminal convictions.

To enable employees performing their tasks, they have been provided with access to their contact details including name, position, telephone number, address, e-mail address.


-emergency contacts

As part of due diligence and in order to protect the vital interests of our data subjects, we will under certain circumstances collect emergency contact details.


To enable us to communicate with you and to ensure that we can offer and provide our services, we need to have certain details of yours or details of individual contacts at your organization (such as their names, telephone numbers and e-mail addresses).

We ensure that our marketing communications to you are adequate.


-website users

We collect a limited amount of data for statistical, analytical and security purposes.


-suppliers of goods and services

We collect a small amount of information from our suppliers to ensure that operations work properly. We need contact details of relevant individuals at your organization (such as their names, telephone numbers and e-mail addresses) so that we can communicate with you. We also need other information such as your bank details so that we can pay for the services you provide (if this is part of the contractual arrangements between us).



When visiting our premises, we collect the necessary personal data required for security and notification purposes. For security purposes, we operate a Closed-Circuit Television system (CCTV). The CCTV cameras only operate in common areas of our premises and are positioned so as not to intrude on privacy. The footage is kept for no longer than 30 days and access is strictly regulated.

The legal bases we use for lawful processing

In order to conduct business and fulfil our legal, regulatory, and contractual obligations, we need to perform fundamental processing activities. These are:

  • establishing contracts

  • maintaining contracts

  • provision of all contracted services

  • invoicing and payments

  • marketing and other promotional communications

  • non-promotional communications

  • performance measurement

  • IT support services

  • legal and regulatory obligations

  • responding to enquiries, requests, and complaints

  • employment processing

  • workforce planning

  • training and certifications

  • emergency communications

  • interacting with other organizations, industry groups, and professional associations


Who will access or receive the data?

We need to share the personal information we process with individuals themselves and also with other organizations. The list below contains a description of the types of organizations with which we may need to share some of the personal information we process.

  • agents and brokers

  • business associates and advisers

  • central and local government

  • claimants, beneficiaries, and proxies

  • complainants, and enquirers

  • courts and tribunals

  • current, past, and prospective employees

  • clients and contractors

  • education and examining bodies

  • employment and recruitment agencies

  • family, associates, and representatives of the person whose personal data we are processing

  • financial organizations and advisers

  • healthcare professionals, social and welfare organizations

  • law enforcement and prosecuting authorities

  • ombudsman and other regulatory authorities

  • other affiliated companies

  • professional advisers

  • suppliers and services providers

  • survey and research organizations

  • unions, trade associations, professional bodies, and employer associations


The countries where data will be stored, processed and/or transferred

Your personal data we collect may be stored and processed in the EU or any other country in which we or associated third parties maintain business. In case we need to transfer your personal data, we will take all reasonable measures to safeguard the transfer of your personal data to third parties in a manner that complies with the applicable data protection laws.


How long will the data be retained?

Retention of specific records may be necessary for one or more of the following reasons:

  • fulfilling statutory or other regulatory requirements

  • evidencing events/agreements in case of disputes

  • operational needs

  • historical and statistical purposes

Where we collect personal data for which we subsequently have no use for any business purpose we will then review and may destroy such personal data at our discretion.


The right to withdraw consent

In situations where we request and receive your consent to perform processing, we are also obliged to stop such processing if you decide to withdraw your consent. Withdrawing consent is as straightforward as giving consent. Withdrawing consent cannot be back-dated so it has no effect on processing already performed during the period of consent.


The right to access, change, delete, restrict, object, request a copy

Under certain circumstances you have rights regarding your personal data. These are:

  • access to a copy of your personal data

  • object to processing that you object to

  • stop receiving direct marketing material

  • have inaccurate personal data rectified, erased or destroyed

  • lodge a complaint with the relevant data protection authority

  • claim compensation for damages caused by a breach of the GDPR

If you wish to exercise any of these rights, please contact us directly.


What happens if the data is not collected?

Your personal data is required for communication and setting up a contractual agreement to provide employment, cooperation or services. Without this data we will not be able to communicate with you or enter into a contractual agreement with you.

We need personal data to:

  • enable consensual bilateral communications

  • engage in pre-contractual activities

  • honour contractual obligations

  • be able to employ people

Without this data, we will not be able to perform these primary activities.


Automated decision making

We do not use automated decision making.



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Changes to the policy

Any changes we make to the policy in the future will be posted on our website. To stay informed of any updates or changes visit website

Last update: 01.04.2019.

All rights reserved - MECAN - 2019